Creating and Implementing Agile Workflows with Jira Software

Jira Software
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Every development team relies on its internal processes to get the projects completed on time. Establishing a workflow is the best way to normalize the process and provide it structure. The workflow is repeatable and it can also be scalable whenever required. Jira software takes an iterative approach to workflow management and helps teams meet their goals in a much faster and more organized manner. The team culture can be improved with the help of Agile practices which are a part of the Atlassian toolbox. There are ways for a company to become experts in the methodology relying on the platform alone. 

Start Small 

When teams are implementing a workflow, they should always begin with taking smaller steps. Overdoing the tasks and spending more time working on complex tasks can lead to failure. A simpler workflow will be easier to understand, adopt and adapt without a lot of effort. There are several Jira tool workflow states that are recommended for beginners.  

  • Pending Tasks: Work that is yet to be started 
  • In Progress: Active tasks that the team is currently working on 
  • Review: Completed code that requires someone to look over it 
  • Completed: Work that has been completed, reviewed, and meets all the objectives 

There are a few additional states that some software teams prefer to add to their workflow. Jira software helps them pinpoint the exact status of the code review and meet the needs of the project with greater accuracy. 

Schedule Testing: The work that has been completed, reviewed, and implemented but needs approval from the quality assurance team.  

Ready for Merging: Code that has been tested and is ready to be merged with the rest of the release branch. 

Each of these states is a part of a separate project development phase but they can be handled by the same person. An Agile team is mature and can develop code in a much faster and more streamlined manner. From the design stage onwards to the complete delivery, the Jira software workflow accounts for every step of the way. Autonomous teams can handle the workload without any trouble and that is what defines their level of agility. 

Identify Pain Points 

Every team member should be asked about what they are struggling with and have the freedom to put their perspective forward. Every team has different values and those are the ones they bring to the table. The project is based on the technology stack, tools, and methodologies but the values define them. It is important to include an issue tracker in the Jira project management tool workflow configuration for this reason. 

Teams no longer have to compromise on their work style to fit the restrictive environment. They should have the ability to introduce changes to the workflow which allows them to be more productive and proactive. The team morale will be able to collaborate more effectively when they are not dealing with the internal issues or getting frustrated by the limitations of their tool.  

A team new to Agile with fewer cross-functional activities might be restored to the waterfall workflow. This means they are following mockups with implementation, testing, and the preceding states. But each one is blocked by the former and cannot be completed without it. Agile is a much better method and unblocking the pathways makes development a lot faster.  

Optimize Workflows 

Once the team has defined their workflow and is comfortable with it, they can begin customizing. This involves creating statuses for each work type and fitting them into the team’s process. The ideation, design, development, and code review are a part of separate functionalities and can be set up individually. The aim should be to choose lean statuses and communicate clearly in every phase of the process.  

Project statuses on Jira software are useful for sharing with organizations and they help build a workflow. Teams should think clearly about the metrics they are using for reports and which ones the stakeholders will be interested in more. A well-designed workflow should be able to answer questions related to the recently completed work, what items have been kept on the backlog and how soon they going to be dealt with, and how many items are in each status. 

It is important to address any bottlenecks that are slowing the progress and how much time it takes to complete a task on average. It should also include any items that have not met the quality standards and what steps are being taken to make sure there is a steady stream of work. There should be limits on the minimum and a maximum number of issues addressed in every state. This is one way to make sure the team is completely utilized and not overworking themselves.   

The limits are also one way to keep track of processes and find out how far along work is in the pipeline. Teams have to optimize the limits on the Jira project management tool themselves and increase throughput by setting realistic targets. 

Deal with Challenges 

Several organizations face challenges associated with planning workflows. Even after they have optimized their workflow they may fail to reflect the unique work culture and process in the stages. It can lead to some issues when the different departments are coming together to work on the same project in the Jira tool 

An Agile team has to work together and utilize the same workflow. There might be a transitioning process while teams are switching between different methods. It takes time to define the work and deliver it but Jira makes it easier to keep up with the requirements. Common processes involve some kind of compromise but once everyone has learned from one another they can improve the way they do things 

How Jira Helps 

Jira Software has an issue tracker which allows departments to share their workflows and work on different representations. Each process is outlined on the Agile Project Management board and gives users the ability to design flexible loads. The visualization options are customizable enough to accommodate the shared assets. The workflows have different processes and allow users to adapt to the work culture without any changes in composition.  

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